N-Line Technologies takes a probing look at how Microsoft Office 365 addresses the cyber-security concerns of small business owners like Bryce McDonald, whose company, Day1 Wake, delivers wakesurf boards to customers across the country. Bryce knows that, wherever he goes, Office 365 multi-layer security is working 24/7 to safeguard the integrity of his business data. Contact us–we’d love to show you how Office 365 can do the same for businesses in Midland, Odessa, and the Permian Basin.
In this video, N-Line Technologies explores how Office 365 works overtime to safeguard the business data of entrepreneurs like Bryce McDonald, owner/operator of Day1 Wake, a company that makes wakesurf boards for customers around the world. While giving Bryce unprecedented freedom and flexibility, Office 365 provides multiple layers of security, which Microsoft monitors 24/7. Contact us to learn how Office 365 can do the same for you. 432-279-0671
If your typical New Year’s resolutions lasted about 30 seconds, you’re not alone. Pledges to eat better, start running and learn how to juggle can be rebooted again next year easy enough.
This year, we challenge you to think about your tech health with some resolutions you’ll want to keep.
- No More Junk Mail
Whether you checked a box agreeing to get newsletters, or you have no idea how you got on that list, it’s time to say goodbye. Start by emptying your mailbox to zero unread messages – no you don’t have to read all that spam – you have permission to delete it unread. Let’s face it, if you were going to read it, you would have done so already. Away it goes.
Now that you’re starting with a clean slate and a huge feeling of accomplishment, resolve this: Each day, unsubscribe from 5-10 lists. Keep an eagle eye out for that gorgeous ‘unsubscribe’ link and click it with confidence. You don’t even need to give a reason if it redirects to a survey page. Before too long, your inbox will be a refreshing place filled only with people and businesses you look forward to hearing from.
- Go Password Pro
With all these password leaks from LinkedIn, Myspace, and goodness knows who hasn’t come forward, now’s the time to get smart with your passwords. Because most people use the same passwords on every site, a single breach can be the hack that keeps on giving. You know how important it is to use different passwords for each site, but let’s be real, that’s a LOT of passwords to remember!
Instead of writing them down, we recommend using a password manager like LastPass. It remembers all your various passwords for you, so all you need to know is the super-protected master password. Master passwords are kept encrypted on your system, not theirs, and 2-factor authentication checks with you via text for all big changes.
- Backup. No Really, Backup.
I’ve been meaning to backup is the cry of someone who just lost all their photos. Good intentions don’t count AT ALL in data security because once the data is gone, it’s gone. With new cloud backup options, there’s no reason to put this off, because backup apps are now easier and more accessible than ever before. You can also backup to local drives, but this will take a little extra remembering on your part, as you’ll want to have at least one drive that stays disconnected in case of viruses.
There you have it. Three New Year’s resolutions you can easily keep, and that will make a real difference to your year. Opening your email will be a pleasure, you’ll be a spectator only in any future password leaks, and your precious files will be safe against all manner of disaster. Feels better than any diet, doesn’t it?
Stuck with any of this? Let us help by calling us at 432-279-0671
Most small businesses rely on email as their preferred form of communication. Either internally or externally to clients, customers, and suppliers, email is the go-to format we’d be lost without. Our love affair with it is no surprise – it’s quick, simple and provides a paper trail. But its convenience doesn’t always mean relaxed. In fact, poor email communication can hurt your reputation and cost you, customers. Here’s how to be smart with your business email:
Manage your inbox: Your inbox is only for items you still need to access. Once you’re finished with an email, you should delete it or archive it. If you were to imagine your inbox as physical letters, you’d never let it grow to a 6-foot high stack of chaos. Instead, you’d either throw them out or do the filing. It’s not hard to identify which ones to keep for reference, so create inbox folders to sort them accordingly. As emails arrive and are acted upon, move them to the relevant folder or the delete bin.
Write professional messages: Stepping across the line from casual to careless is easy if you skip the basic elements of good business writing. Grammar will always be important and the sentence structure of your language hasn’t changed. All email programs include a spell-checker, many of which draw attention to errors immediately, so there’s really no excuse. Typing in all CAPS is seen as yelling, and breaking your text into paragraphs makes your message so much more readable. One last thing before you click send, quickly glance over your email to make sure your tone is appropriate and no mistakes have snuck through.
Embrace the subject line: Many emails are missed because the subject line was empty or meant nothing to the receiver. Writing these attention-grabbing nuggets can be tricky, but if you simply summarize the message, you’ll do fine. Just remember to keep them under 5-8 words so they fit on mobile displays.
Be smart with attachments: Keep attachments small – under 2MB – as they can clog up the email server. For larger attachments, share the file location as a link using cloud storage. When you’re sent an attachment you’d like to keep, save the file and then delete the email. And as always, be careful with unexpected attachments, especially from unknown senders. It’s more important than ever to scan all attachments with an antivirus before opening.
Keep your CC/BCC under control: The carbon copy (CC) and blind carbon copy (BCC) let you send the email to additional stakeholders, more as an FYI than anything else. As a rule, use BCC if you’re using an email list or privacy is an issue. But before you add extra people to the email, make sure the email IS relevant to them. There’s nothing worse than being stuck in a pointless email chain!
N-Line has solutions for out of control email.
We can help your company get rid of spam and archive the email you need to keep.
Contact us at 432-279-0671 for help with your business email.
Remember when spam was obvious, and unless you desperately needed a special blue pill, it was easy to identify and ignore? Those were the days! The impact on your business would have been minimal, as spam was more an annoyance than anything else. Unfortunately, spam has matured into an aggressive threat, marked by sophisticated attacks and rapidly evolving techniques. It’s not just random electronic junk mail anymore and it’s putting a costly strain on your business resources.
How Spam Impacts Your Business
Spam now contains malware, with hackers sending cleverly disguised emails to your business. Once clicked by an employee, it infects your computer system (virus) or steals your private data (phishing). The malware can then spread across the entire computer network and beyond, including to your clients and vendors. The very fact that your employees must pause and examine every single link and attachment adds hours of lost productivity. Occasionally, spam is so convincing that only an expert would be able to visually identify it. Employees are also more likely to miss an important email, either not seeing it arrive at the same time as a spam attack or becoming overwhelmed with the sheer number of emails.
How Anti-Spam Can Save Your Business
- Block threats: The spam filter’s purpose is to block the spam from ever reaching your employees’ screens. The threat is automatically identified and either held securely or immediately deleted. This is the best way to avoid activating spam malware, as it’s so easy to click on links in an email that seem authentic and important. The effects of that one spam click may be instantaneous or may lie hidden for months. Removing the email before it becomes a risk is a much better option.
- Filter legitimate emails: Real mail needs to be able to stand out and avoid the trash. Anti-spam filtering has sophisticated recognition abilities which block spam only and allow real mail to land safely in mailboxes.
- Meet data regulations: Many businesses are subject to strict privacy and data storage regulations, some more so than others. To continue operation, they have to meet conditions including always using spam filtering to reduce the risk of data breach.
- Protect your business reputation: You can see how uncomfortable CEOs are when they hold press conferences to admit a breach. They must acknowledge that they failed to protect client data, or that users may be infected with a virus. Not only do they then face financial loss, their business reputation takes a nosedive. Anti-spam filtering can ensure these types of scenarios don’t happen to you.
Filtering has come a long way in recent years, with complex algorithms identifying and catching spam before it becomes a risk to your business. Real emails can now pass safely through without the classic catch cry of ‘check the spam folder’, and businesses can work with greater productivity and safety than ever before. You need email, but you definitely don’t need spam or the chaos it brings to your business.
We can block spam BEFORE it hits your inbox and keep your legitimate emails flowing.
Contact us or call 432-279-0671 today!