N-Line Technologies takes a probing look at how Microsoft Office 365 addresses the cyber-security concerns of small business owners like Bryce McDonald, whose company, Day1 Wake, delivers wakesurf boards to customers across the country. Bryce knows that, wherever he goes, Office 365 multi-layer security is working 24/7 to safeguard the integrity of his business data. Contact us–we’d love to show you how Office 365 can do the same for businesses in Midland, Odessa, and the Permian Basin.
If your typical New Year’s resolutions lasted about 30 seconds, you’re not alone. Pledges to eat better, start running and learn how to juggle can be rebooted again next year easy enough.
This year, we challenge you to think about your tech health with some resolutions you’ll want to keep.
- No More Junk Mail
Whether you checked a box agreeing to get newsletters, or you have no idea how you got on that list, it’s time to say goodbye. Start by emptying your mailbox to zero unread messages – no you don’t have to read all that spam – you have permission to delete it unread. Let’s face it, if you were going to read it, you would have done so already. Away it goes.
Now that you’re starting with a clean slate and a huge feeling of accomplishment, resolve this: Each day, unsubscribe from 5-10 lists. Keep an eagle eye out for that gorgeous ‘unsubscribe’ link and click it with confidence. You don’t even need to give a reason if it redirects to a survey page. Before too long, your inbox will be a refreshing place filled only with people and businesses you look forward to hearing from.
- Go Password Pro
With all these password leaks from LinkedIn, Myspace, and goodness knows who hasn’t come forward, now’s the time to get smart with your passwords. Because most people use the same passwords on every site, a single breach can be the hack that keeps on giving. You know how important it is to use different passwords for each site, but let’s be real, that’s a LOT of passwords to remember!
Instead of writing them down, we recommend using a password manager like LastPass. It remembers all your various passwords for you, so all you need to know is the super-protected master password. Master passwords are kept encrypted on your system, not theirs, and 2-factor authentication checks with you via text for all big changes.
- Backup. No Really, Backup.
I’ve been meaning to backup is the cry of someone who just lost all their photos. Good intentions don’t count AT ALL in data security because once the data is gone, it’s gone. With new cloud backup options, there’s no reason to put this off, because backup apps are now easier and more accessible than ever before. You can also backup to local drives, but this will take a little extra remembering on your part, as you’ll want to have at least one drive that stays disconnected in case of viruses.
There you have it. Three New Year’s resolutions you can easily keep, and that will make a real difference to your year. Opening your email will be a pleasure, you’ll be a spectator only in any future password leaks, and your precious files will be safe against all manner of disaster. Feels better than any diet, doesn’t it?
Stuck with any of this? Let us help by calling us at 432-279-0671
Every employee shares one inescapable flaw that is putting your business at risk.
59% of data breaches can be traced back to something an employee did (or didn’t do), which invited a cyber-attack.
The scam goes like this:
To lock hackers out, build security awareness and respect into your company culture so that maintaining digital security becomes as routine as making coffee.
Use complex passwords: Every employee, including management, needs to use an alphanumeric password that they haven’t used before. Password managers can assist with making sure they’re never forgotten.
Verify unknown identities: Not familiar with ‘Jenny from Accounting’ who has called to ask for sensitive information? Double check caller identity and access permissions before releasing any information. Hackers love to play on our desire to be helpful.
Encrypt by default: People regularly transfer data to a laptop or smartphone so they can work more efficiently. Unfortunately, this equipment can be easily stolen. Set operating systems to encrypt data by default, so that it becomes useless in the wrong hands.
Protect portable devices: Laptops and mobile phones should always require a password and be set to auto-lock after a short period of time. Never leave them unattended in cars, buses, restrooms etc, and take them as carry-on luggage.
Set personal usage rules: While you may have blocked productivity-vacuums such as Facebook, what are the rules regarding games, video streaming or shopping? Can they install their own software? When business computers are used for personal usage, security vigilance tends to slide, resulting in unintentional malware installation.
Educate often: Digital security threats change regularly, and people become comfortable with a certain level of danger, thinking ‘it will never happen to me’. A 5-minute discussion once a month may be the barrier that keeps hackers out.
- Links in emails – Hackers often send emails that look like they are from your bank or similar. Be sure to check the link by hovering over it with your mouse. This is known as ‘phishing’.
- Tech scam popups – Be on the lookout for popups advising that your computer is infected and you need to call a phone number or download software.
- Email attachments – Never open an unknown attachment, and even from people you know and trust, always scan for malware before opening.
If you need help implementing better security practices in your business, give us a call at 432-279-0671.